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Work-life Lesson 5: Understand the Skills and Abilities that Differentiate You From everyone Else. Whenever You Have an Opportunity, Use Them.

by Glenn Remoreras, in collaboration with Ira Fialkow and Ivy Remoreras

It is common in business that companies conduct SWOT (strengths, weaknesses, opportunities and threats) analysis to assess themselves in the current environment. However, it’s rarely that you see individuals regularly pursue similar SWOT analysis to assess their own skills, talents and opportunities. Uncertainties created by ever changing economic conditions and shifting technology  means companies must continually adjust to meet the needs of their markets and insure they have the skilled resources to innovate and deliver more value than their competitors or risk extinction..  It thus becomes imperative for you to know the skills and abilities that set you above the rest.  Not only does it help place you above your competition but it also enables you to know what other skill sets you can fall back on if and when necessary.

When creating your personal SWOT analysis, be sure to include all your skills and talents. This means even those that may not be directly related to your current job description. This lesson is actually the flip side of Lesson 3 – “Be your own toughest critic”.  You can’t forget the areas where you already excel.  You need to use those skills often, develop them and create an outlet for them.  At the same time, you need to be able to develop new skills.  This is especially true for dynamic fields that are impacted daily by changing technology.  The technology (and the skills related to it) available when you were in university could be years away from today’s technology.  If you didn’t keep abreast of current trends and skills, you would be obsolete.

It is especially critical for yourself and your organization to avoid a scarcity mentality, where you tend to protect the skills and talents you have in an effort to “stay employed”.  It’s easy to fall into the trap of rationalizing “I have been doing it this way for twenty years, we’ve been successful and it works; so why change?”  They will soon have a rude awakening when they find themselves and their skills obsolete, and possibly their entire organization.

A healthy innovative perspective is that of an abundance mentality, where the thinking is – “We need to share our skills; there’s more for everybody because when we collaborate we are creating something new and different, something better.”  Think of shareware and how people not only learn from one another but also build on each other’s work, knowledge, and experience.  The end product is as Ira used to say “ideas that build on each other” which is always better and more useful than the original product ever can be…and the collaboration brought a sense of ownership and pride to all involved. Which then leads to another benefit; the pride of ownership and the culture of caring that comes along with it. 

Take advantage of skills you are good at but not necessarily expected of you

For example, while you may think organizing community events has nothing to do with your job as an administrative assistant, you are wrong. Skills do not always have to be work-related. As long as your skills are beneficial to the company and to your group in some way, it becomes advantageous to you.  However, it is not enough that you know what you’re capable of. You need to let other people, most especially upper management, know about your other skills and how they can add value. What’s the best way to do this? Just like extracurricular activities in school were important, so it is at work.  If there are opportunities for you to use or exhibit your talents, then volunteer. For example, if you are naturally community minded, offer to be part of the committee for the company’s annual food bank drive for the local church or volunteer to organize a fun and healthy community benefiting activity like the March of Dimes Walk-a-thon.

Some people consider joining committees or groups outside of their job description as a waste of time.  Instead, think of it as an opportunity to showcase and develop your other skills.  This helps management get a broader sense of who you are and what you are capable of.  In addition, these committees or groups help you connect and work with other people in the company you would otherwise not be able to. This is especially true of large projects where you tend to get more exposure.

Part of accountability is continuous self-improvement.  Not only do you look at what you’re already good at but also what else you can develop. For example, if you have an affinity for languages, why not learn a new language (especially one relevant to your company).  I know of some friends whose careers opened up because they could speak a third (and even fourth) language. You should always seek to develop new skills. In this way, you and your skills will always be relevant and up-to-date.

As a manager, encourage your people to use and develop their skills

If you want your company to take advantage of your people’s talents and abilities, you need to develop a company culture allows people to leverage their skills and benefit the company.  This means getting to know the people you work with – beyond job descriptions.  It makes sense to find out what your employees enjoy doing in their spare time. Are they involved in community projects? What sort of activities or hobbies do they enjoy? You need to learn what people’s talents are and help develop them.  People need to feel comfortable in speaking up about their talents and creating opportunities to develop them.  If the boss is not open to seeing his subordinates beyond job descriptions, many talents and skills that could be beneficial to the company will go to waste.

Work-life Lesson 5 Takeaways: 

  • Do not forget things you’re already good at – use it, develop it and find an outlet for it. It is important not only to know your strengths but also to create opportunities to use and expose them.
  • Develop an abundance mentality versus scarcity mentality.  Skills can become obsolete so you need to learn how to adapt and develop new and more relevant skills.
  • Take advantage of the skills you are good at but not necessarily part of your current job description.
  • As a manager, you need to develop a holistic approach to a person. There needs to be a company culture where the people are encouraged to hone and develop their skills.

Link to Previous Lesson: Business Lesson 4: Learn how to give first-rate presentations so that the message you’re trying to deliver is the same one the audience receives


About the collaborators:

Ira Fialkow is the SVP of Member Services at Peeriosity. Peeriosity is a confidential network of leading companies from across the world committed to collaborating openly with each other in a completely secure environment with interactions free of consultants and vendors. Prior to Peeriosity, Ira was EVP of Shared Services at CEMEX and Rinker Group (acquired by CEMEX is 2007) from 1990 through joining Peeriosity in October 2010. Rinker Group was the initial recipient of the Best Mature Shared Services Award in 2003. Ira lives in Palm Beach Gardens, Florida and has been the champion of his fantasy football league in three of the past five years.

Glenn Remoreras is an IT Manager at CEMEX. He brings over 12 years of experience as an IT director, business processes manager, project leader, and consultant. He has focused on enabling business solutions through the use of IT capabilities. Glenn has been involved with various international post merger integration projects.

Ivy Remoreras is a marketing professional with eight years of extensive experience, particularly in product management, communications and promotions as a manager, university instructor and consultant. She believes in constant learning and has a Masters degree in Business Administration (MBA). Having resided in Europe, Asia and North America, she speaks four languages.

Photos courtesy of Vlado and Master Isolated Images.

Business Lesson 2: If You Don’t Know, Say “I Don’t Know”

February 22, 2011 7 comments

in collaboration with Ira Fialkow and Ivy Remoreras

Is there a secret formula for success in business – and in your career?  Probably not. But I believe it makes sense to learn from the people I respect and who have been successful themselves.

Case in point: Ira Fialkow was the Executive Vice President for Shared Services at CEMEX, until recently. His career spans 25 years and he is a highly respected leader in his field. This series marks the culmination of 25 business lessons documented and developed by Ira over the past 25 years of his career. Ira used to distribute these lessons to the team every year. In this series, I will endeavor to share the 25 business lessons that I’ve learned from Ira and our shared services team.

This is part two of the series: 25 Lessons for Work (and Life!) – 3-Minute Coaching Sessions

Business Lesson 2: If You Don’t Know, Say “I Don’t Know”.

Ira once told me, “This isn’t a school test where, if you don’t know the correct answer, you take a guess based on what you think is the best answer. If you don’t know the answer, then simply say ‘I don’t know.’ The worst thing that can happen is that decisions will be made and actions taken based on wrong or incomplete information.” Admitting that you don’t know something is taking responsibility and having accountability. 

This second lesson is about attitude. I once overheard Ira telling someone, “You’re lucky you KNOW that you don’t know. You now have an open mind and the opportunity to learn something new and find a real solution!”  This is simple and yet so difficult for many people to practice. In this article, we will look at two perspectives of this essential lesson – (a) learning to say “I don’t know” per se; and (b) openness to learning through the humble attitude of genuinely “not-knowing.”

Saying, “I Don’t Know”

The fact of the matter is, it is so difficult for people to say, “I don’t know.” Of course, it’s normal that you would always want to project yourself as knowledgeable to others; showing that you know (all the time!) is one of the best ways to look good. Most of us don’t like it when we ask subordinates at work to explain what went wrong, and instead of getting facts we are met with three little words: “I don’t know.” It’s frustrating, isn’t it? It’s worse, though, when you get “answers” composed of hardly verified truths and opinions. What happens when you take what you are told as fact and respond accordingly – for example, a customer complaint – and later find out that something completely different happened? By then, conflict has been created and it has further complicated the problem.

Of course, you can’t expect somebody to know everything. Here are two simple ways to say “I don’t know” and still be accountable:

  • The obvious – say: “I don’t know.” You can include an action or commitment, though, so say “I don’t know, but I’ll take responsibility to find the facts, or answers, for you and I’ll suggest a solution.”
  • If you have some knowledge to begin with, but you need to verify it, you may say, “I’m not as informed as I would like to be but this is what I think, based on the information I have. I will look into this further and get back to you right away.” Here you are being honest about the fact that what you think you know may not necessarily be accurate. So, if you are asked to speak out, your audience knows that it’s an opinion.

We grow up afraid of our own ignorance and terrified that it may show. I admire people who have the ability to admit, “I don’t know.” There are many ways to say this, but the most important thing is to be honest, concise and responsible about what you say.

“Not Knowing” as a Powerful Openness to Learn

Think about going to a meeting, seminar or training with the arrogant attitude that there is absolutely nothing new to be learned. Surely, you will arrive disinterested and full of your own perception of the subject matter. Chances are, you won’t learn anything new. The advantage of not knowing is the opportunity to experience learning. Genuine “not-knowing” is a sign of humility and openness that precedes the leap into finding true meaning. We question not only whether we’ll find answers to questions, but also how to learn new things. How many times have you gone to similar work sessions or training programs but learned something new every time? Maybe it’s from hearing someone else’s perspective and how they applied the knowledge. Maybe it’s an insight that helps you link multiple ideas together and come up with a new way of applying the knowledge to a problem. Or maybe it’s an open attitude that allowed you to listen in a new way.

Being open to new ideas shows a willingness to transcend what you know, to look beyond the conventional and obvious view, and to come up with new insights and use these to find solutions.

When people talk about innovation – this is what they are talking about!

Business Lesson 2 Takeaways:

  • Acknowledging that you don’t know something is akin to taking responsibility and having accountability.
  • People should not be discouraged from saying “I don’t know” in a company.
  • There are many ways to say, “I don’t know,” but the most important thing is to be honest, concise and responsible about what you say.
  • The positive side of not knowing is the opportunity it provides to experience learning, gain insights, and come up with a better solution.  
  • Genuine not-knowing is a sign of humility and openness that can lead to expanding one’s knowledge.

Link to Lesson 1: Have a mentor (even if they don’t know it). Be a mentor (someone is watching you).


About the collaborators:

Ira Fialkow is the SVP of Member Services at Peeriosity. Peeriosity is a confidential network of leading companies from across the world committed to collaborating openly with each other in a completely secure environment with interactions free of consultants and vendors. Prior to Peeriosity, Ira was EVP of Shared Services at CEMEX and Rinker Group (acquired by CEMEX is 2007) from 1990 through joining Peeriosity in October 2010. Rinker Group was the initial recipient of the Best Mature Shared Services Award in 2003. Ira lives in Palm Beach Gardens, Florida and has been the champion of his fantasy football league in three of the past five years.

Glenn Remoreras is an IT Manager at CEMEX. He brings over 12 years of experience as an IT director, business processes manager, project leader, and consultant. He has focused on enabling business solutions through the use of IT capabilities. Glenn has been involved with various post merger integration projects. 
 
Ivy Remoreras is a marketing professional with eight years of extensive experience, particularly in product management, communications and promotions as a manager, university instructor and consultant. She believes in constant learning and has a Masters degree in Business Administration (MBA). Having resided in Europe, Asia and North America, she speaks four languages.

25 lessons for work (and life)! — 3-minute coaching sessions

in collaboration with Ira Fialkow and Ivy Remoreras

” You can have as many mentors as you need – people that excel in different disciplines and that exemplify different values. In my career, I’ve learned that mentoring is a process of engagement and inspiration, in as much as it’s a process of learning from someone. Truly successful people raise others up. They don’t feel threatened. Instead, they find reward in seeing others succeed. “

Is there a secret formula for success in business – and in your career?  Probably not. But I believe it makes sense to learn from the people I respect and who have been successful themselves.

Case in point: Ira Fialkow was the Executive Vice President for Shared Services at CEMEX, until recently. His career spans 25 years and he is a highly respected leader in his field. I consider myself fortunate in having had the opportunity to work in his organization. Our collaboration continues, even today. I continue to learn from Ira, and he says he continues to learn from me! I believe that people thrive best, and succeed, when they have the opportunity to develop under the tutelage of those who precede them.

This series marks the culmination of 25 business lessons documented and developed by Ira over the past 25 years of his career. They were learned the hard way: through experience. Ira used to distribute these lessons to the team every year. The lessons changed slightly, over time, as new ideas emerged and new learnings were incorporated. In this series of 25 short articles, I will endeavor to share the 25 business lessons that I’ve learned from Ira and our shared services team.

The series is split across five sections.

  • Section 1 is about continuous self-improvement. In any endeavor, change begins with oneself. You cannot create a successful organization, nor be successful yourself, without the drive to do better and be better.
  • Section 2 is about creating a better work environment, and leads on from Section 1: Improving oneself means improving one’s professional atmosphere; no real change can be achieved without this.
  • Section 3 is about customer service: Every business unit has a customer, whether internal or external. And just because you don’t have direct dealings with the company’s external customers doesn’t mean you don’t have customers of your own. If you work for the payroll department of a large fast-food company, your customers are the employees in the payroll, and you need to know how to provide good customer service.
  • Section 4 relates to improving productivity. This includes eliminating bureaucracy and other things that hamper good service delivery. Let’s say you have great products and can provide good service. If it’s not affordable, easy to use, and timely to the customer, then it just doesn’t matter. 
  • Section 5 involves competitive advantage.  Much has already been written about competitive advantage, I know. But you’ll be surprised at some of the simple things you can do.

Section 1: Become addicted to constant and never-ending self-improvement

Each journey begins with a single step. In terms of change, this means starting with oneself. The six business lessons in this section suggest that everyone, irrespective of the successes already achieved, benefits from continuous self-improvement.

  

Business Lesson 1 : Have a mentor (even if they don’t know it). Be a mentor (someone is watching you).

 

Have a mentor (even if they don’t know it)

Most guides to mentoring start with advice on how to find the right mentor. This generally takes the following approach: (1) you have to look for a mentor with broad knowledge about the industry as well as expertise in the area you specialize in; (2) you have to find a mentor who is successful and on whom you can model your career; and (3) you have to formalize the relationship between mentor and mentee to make it long lasting and successful.

Given all that – how can you have a mentor(s), and they don’t know it?

Ira explains his philosophy: “Formal mentoring programs are great but why wait for one to come around? Mentoring is about  behavior. It’s about doing the right things in the workplace, because first and foremost, it’s about personal integrity and character – as well as the fact that someone is watching you, and will emulate your behavior. I was extremely lucky, early in my career, when I was able to work with some great co-workers and supervisors who had a solid set of personal values coupled with results-oriented work disciplines. I emulated many of these behaviors and they helped shaped my leadership style.”

What you do in the office is observed by the people you work with. Positive behavior creates positive impressions, which people will emulate. On the other hand, consistently below-par behavior can cause problems in the organization by creating dysfunctional teams.

Having a mentor means finding someone to emulate and learn from (even if they don’t know it). You can have as many mentors as you need – people that excel in different disciplines and that exemplify different values. In my career, I’ve learned that mentoring is a process of engagement and inspiration, in as much as it’s a process of learning from someone.

At its very core, mentoring (whether mentor or mentee) is about wanting to improve yourself, in alignment with your goals.

Be a mentor (someone is watching you)

The shared services organization that Ira established and led for many years was the first recipient of the SSON’s “Best Mature Shared Services” Award in 2003. How did the organization earn this prestigious award? Ira has always attributed success in shared services to excellence in providing service to customers at an overall value that is better than other options. We have a very strong customer service culture within the organization, and this culture actively encourages mentorship.

Ira explains: “If you choose a positive attitude, show respect towards your customers, and treat them as if they are the reason for your organization’s existence (which they are!), this behavior develops into norms and values and permeates your culture, subsequently becoming the core of your service culture.

“But creating an excellent service culture requires that you practice the positive behaviors that will govern the value system of all the members of the organization. Mission and values statements are all well and good, but it’s the consistent behaviors that are emulated and put into practice, that become the values of the organization.”

This lesson reminds me that I can become a mentor simply by doing the right thing. And I can do this in every aspect of my life, wherever I interact with people – in the office and at home. Mentoring is two-way, or multi-way, each individual learning from the other. However, if I want to be a mentor, I need to understand myself first. I have to work hard in pursuit of excellence and integrity, and I have to be generous in sharing my knowledge.

Douglas Lawson describes it well: “We exist temporarily through what we take, but we live forever through what we give.”  I believe truly successful people raise others up. They don’t feel threatened. Instead, they find reward in seeing others succeed.

Being a mentor means inspiring commitment, building insights and motivating people to focus on the goals and behaviors that matter.

Business Lesson 1 Takeaways:

  • Mentoring is about behavior and doing the right things in the workplace; not just because it’s right, but because someone is watching you and will copy your behavior. It becomes the norm, and the norm underpins the values of the organization.
  • Positive behaviors create positive impressions and people emulate them. Consistently observed poor behavior, on the other hand, could spell problems in the organization and create dysfunctional teams.
  • Creating an excellent service culture requires that you practice the positive behaviors of the organization’s value system. “Customers” are the reason you are there! 
  • At its core, mentoring (or having a mentor) is about seeking inspiration to improve yourself in alignment with your goals. Mentoring is two-way or multi-way, each individual learning from another.
  • Whether you know it or not, you are a mentor to someone right now.

 We encourage you to write (as comments in the post) your own thoughts and experiences about mentoring (in business and life). This will enrich the topic and discussion for all the readers. Thank you.

 


About the collaborators:

Ira Fialkow is the SVP of Member Services at Peeriosity. Peeriosity is a confidential network of leading companies from across the world committed to collaborating openly with each other in a completely secure environment with interactions free of consultants and vendors. Prior to Peeriosity, Ira was EVP of Shared Services at CEMEX and Rinker Group (acquired by CEMEX is 2007) from 1990 through joining Peeriosity in October 2010. Rinker Group was the initial recipient of the Best Mature Shared Services Award in 2003. Ira lives in Palm Beach Gardens, Florida and has been the champion of his fantasy football league in three of the past five years.

Glenn Remoreras is an IT Manager at CEMEX. He brings over 12 years of experience as an IT director, business processes manager, project leader, and consultant. He has focused on enabling business solutions through the use of IT capabilities. Glenn has been involved with various post merger integration projects. 
 
Ivy Remoreras is a marketing professional with eight years of extensive experience, particularly in product management, communications and promotions as a manager, university instructor and consultant. She believes in constant learning and has a Masters degree in Business Administration (MBA). Having resided in Europe, Asia and North America, she speaks four languages.

Photos courtesy of www.ssonetwork.com.

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